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Minutes of November SRC board meeting

November 19, 2011

Julie Cassata is back from her summer-long adventure and has resumed her secretarial duties for the Seattle Running Club. Thanks to Julie for the following minutes.

* * *

2011-11-09 Seattle Running Club Board Meeting

Location: 7pm at Nuun office, 915 E Pine St, Suite 401, Seattle, WA (in the Oddfellows building above Fleet Feet). Optional group run at 6pm at Fleet Feet, 911 E Pine St.

In attendance:
John Wallace
Danielle Henty
Francis Agboton
Greg Crowther
Trisha Steidl
Julie Cassata
Win Van Pelt
Eric Bone

Officers and board members were officially declared as follows.
Officers (4):
• President: Win Van Pelt
• Vice president: Danielle Henty
• Secretary: Julie Cassata
• Treasurer: John Wallace
Board members (9):
• Francis Agboton
• Marlene Farrell
• Sara Malcolm
• Mary Hanna
• Greg Crowther
• Trisha Steidl
• Joe Creighton
• Blair Williams
• Eric Sach

Sunday Run / meetup.com site update:
• 6-15 people come out for the Sunday trail runs, on average. There are 221 members of the SRC meetup group, which focuses on the Sunday run.
• Sunday run location is most often at Cougar Mountain, where there’s a variety of possible routes. The run can be in a different location from week to week. Check meetup site for Sunday run location. The location should be posted by mid-week.
• Some Sunday runs will be focused on preparing for upcoming trail races, such as Bridle Trails and Chuckanut.

Membership cards and discount at sponsor stores:
• John is going to make pdf’s of each member’s membership card. Once completed, each member will receive their membership card by email, also informing them that they receive 10% daily discount at sponsor stores, Fleet Feet (Seattle), and the Balanced Athlete (Renton) when membership card is presented either on a mobile device or paper printed card. (Coordinated with Julie.)
• Once electronic cards are created and sent via email, we’ll announce the member discount on the website, facebook, twitter, and meetup.
• John will look into Vistaprint for printing cards for new members. The stores will have blank cards on hand and fill out when new members come in to retrieve their club tshirts.

Club night at Fleet Feet Seattle:
• It is Fleet Feet’s turn to host this quarter’s club discount night, but we may have a club night at each sponsored store in honor of the holidays. Members get 20% off their regular priced purchases.
• Danielle will discuss with owner Brian Morrison to finalize date. December 13th is potentially a good date.
• Emails with membership cards, and general daily discount announcement will occur before Club Night so members can plan their holiday shopping accordingly.

Website update:
• Glen Mangiantini is working on a number of tasks on our online membership database.
• Joe Creighton is continuing work on the new website design.
• Win plans to create a Picasa album of SRC general photos that Joe C. will place into the current website.
• Past board meeting minutes should be archived on the new website. For now, we will continue to post them on Greg’s personal website, and provide a link on the current website.

Other discussions:
• Win submitted information on the club to NW Runner magazine. Trisha will get updates to NW Runner throughout the year. Contact Trisha if you have any update or article ideas.
• The Competitor magazine is another place where we can have club write-ups, photos, articles, etc.
• The new website can have a link to an external wiki page where members can post their planned and completed races, to log their events and to see what events other members are participating in. Francis volunteered to monitor this aspect of the website when it is up and running.
• Julie and Danielle to look into whether or not we can “Invite all” to the events we post to our facebook page, so messages are sent out to everyone that likes the club, so people are aware of the events without visiting the facebook page. Danielle thinks that can be done for a facebook group, but not for a facebook page, which is what we currently have.
• Bridle Trails Winter Running Festival will be January 21, 2012.
• Board members should submit photos of themselves to be included in the board page of the website.
• Julie may offer a PCT slideshow / discussion at the March Club Night.
• Club membership scholarships are acceptable for cross country runners that need financial assistance.

Next meeting:
• January date yet to be determined. Meeting will coordinate with end-of-the-year cross county celebration.
• Location yet to be determined. If not in the vicinity of Renton, the next meeting will resume the Renton – Seattle – Renton – Seattle pattern. Possible places for the meeting / celebration include a community center, church, apartment commons room, or house.
• Board will meet before the celebration for a short meeting.
• The focus of the next meeting will be to discuss club revenue.
• Fundraising ideas for 2012 cross country season will be discussed with teammates at the celebration.
• Team members can be polled regarding whether they prefer Thursday or Sunday for the celebration using a doodle.com poll.

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